Operations and Project Coordinator – South San Francisco, CA

We are currently hiring for an Operations and Project Coordinator to assist with order entry, invoicing, purchasing, project management, and facilities related tasks.


  • Enter jobs/orders into the computer system and distribute appropriate paperwork to Production (Pace)
  • Create/process purchase orders and distribute to vendor and appropriate internal personnel.
  • Invoice completed orders, referencing customer PO’s and updating prices when needed
  • Daily project coordination and order communication with customers
  • Interact with internal personnel and customers about project requirements and timeline
  • Coordinate installations with independent installers
  • Keeps salesperson, Operations Director, and other relevant team members informed about job status and problems. Provide confirmation of shipment when required
  • Communicate directly with vendors as necessary, regarding quotes and the placement and status of orders for goods and services
  • Check on status of customer orders when requested by customer, salesperson, or other internal personnel
  • Receive / resolve customer issues with team
  • Keep Operations Director informed of any vendor, production or installation issues that impact quality or timeliness of production.
  • Coordinate, maintain, and update customer files
  • Coordinate with the shipping department to ensure all shipments are made in time and accurately
  • Create purchase orders, place orders with vendors and distribute copies of the PO both to the vendor and internally
  • Follow up with vendors on the delivery of goods and services
  • Additional or different functions may be assigned as required.
  • Purchase office related supplies, as needed
  • Manage repair of production equipment – schedule technicians, trouble shoot          
  • Trouble shoot issues like:  Plumbing, Electrical, Roof leaks, Roof Drains, Roll up doors, heating, security alarm, emergency lighting, production lighting, office lighting, repair refurbish furniture, move Cubicles and desks and workstations.
  • First point of contact for offsite IT to help troubleshoot as needed

Required Skills and Experience

  • Experience in working in ERP systems, comfort in working with technology systems (Print Acuity, Ariba, QuickBase, etc.)
  • Strong interpersonal skills
  • Task Oriented; Attention to Detail
  • Ability to balance multiple tasks

Preferred Skills and Experience

  • 2 year degree plus minimum 2 years of experience
  • 2 Years of Experience in purchasing and general operations work, preferably in a Manufacturing environment
  • Mid-Level knowledge of Microsoft Excel
  • Working knowledge of data gathering, sorting, filtering, etc. from ERP systems
  • Experience with integrated ERP Systems for input and management of business transactions.
  • Experience working with database systems is a plus


We are an equal opportunities employer.

Still looking? Return to our Careers Page.